Legal/OEC Administrative Assistant II

in Abbott Park, IL

Legal/OEC Administrative Assistant II Job

Job Description Job Attributes+

  • Job ID

    31082839

  • Req #

    ABLAUS31082839ENUSEXTERNAL

  • Job Location

    Abbott Park, IL, US

  • Job Category

    Business Support

  • Job Type

    Full time

  • Travel

    No

  • Schedule

    40 hours per week

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:

  • Career development with an international company where you can grow the career you dream of.
  • Free medical coverage for employees* via the Health Investment Plan (HIP) PPO.
  • An excellent retirement savings plan with high employer contribution.
  • Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.
  • A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
  • A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

This position works onsite out of our headquarters at Abbott Park, Illinois in the Legal Division.

As the Legal/OEC Administrative Assistant, you will have the opportunity to provide general administrative support to the Patents & Trademark team, including DVPs, attorneys, and paralegals, as assigned.


What You’ll Work On

  • Applicants will build/maintain processes to manage the work of their organizations by using technology (such as SharePoint, Microsoft teams), to organize collaboration and communications 
  • Qualified candidates will have excellent communication skills and judgment and be able to build relationships and network with other peers to drive efficiency into the organizations they support 
  • Responsibilities include all departmental administrative functions, including calendar management, scheduling travel, processing expense reports, creating and modifying business documents, answering phones, and managing correspondence.
  • Assists with meeting/event coordination and organization, including document preparations, visitor access, and catering services
  • Manages calendars, including proactively identifying and resolving schedule conflicts
  • Utilizes advanced software skills including Microsoft Office Suite and other business-specific software such as Corporate Travel, Procurement, document management, and matter management systems
  • Maintains confidentiality in handling sensitive business information
  • Coordinates domestic and international travel arrangements, including visas, passports, and inoculations
  • Conducts onboarding activities, including workspace set-ups for new employees
  • Provides basic project management support
  • Consistently interacts with high-level executives and works with cross-functional teams in connection with projects and division-wide support
  • Point of contact for team whereabouts and knowledge of general availability
  • Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations
  • Manages departmental supplies and storage thereof
  • Prioritizes workload to ensure departmental support needs are fulfilled
  • Responsible for compliance with applicable Corporate and Divisional Policies and procedures
  • Intermediate knowledge and understanding of business processes and requirements 

Required Qualifications

  • High School diploma or equivalent, some college preferred.

Preferred Qualifications

  • 3+ years previous admin experience or equivalent
  • Operates with general instruction and some supervision.
  • Advanced knowledge of Microsoft Office Suite, including PowerPoint, Outlook, Excel and Word

* Participants who complete a short wellness assessment qualify for FREE coverage in our HIP PPO medical plan. Free coverage applies in the next calendar year.

Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives:  www.abbottbenefits.com

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an

Equal Opportunity Employer, committed to employee diversity.

Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal.



The base pay for this position is $22.00 – $44.00 per hour. In specific locations, the pay range may vary from the range posted.

Job Skills

  • sharepoint
  • calendar management
  • event coordination
  • expense reports
  • government regulations
  • document management
  • independent operation
  • microsoft teams
  • project management

Additional Information

Who We Are

PUT YOUR TALENTS TO WORK

Abbott values the leadership skills developed through military service and we have a broad range of functional areas to put your talents to work. Our organization is making a difference in the lives of the people we serve with a diverse offering of healthcare products. We have a strong veteran employee community to help with your transition from the military to the corporate world.

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